Top Metrics of SaaS Buyers Journey and Ways to Optimize Them

Published on
November 2, 2023

The SaaS industry is booming, with new players entering the market constantly. This heightened competition makes it critical to keep track of the performance and key metrics to optimize your SaaS marketing investment across the buyer journey.

Amidst this intense competition, tracking key metrics in the SaaS buyer journey is not just about gathering data; it's about using that data to make informed decisions and drive optimization.

The Role of Metrics in SaaS Buyer Journey Optimization

Metrics play a pivotal role in optimizing the SaaS buyer journey. They provide the insights necessary to make informed decisions, enhance the customer experience, and increase revenue. However, measuring the SaaS buyer journey is not without its challenges.

Metrics serve as the eyes and ears of your SaaS buyer journey, allowing you to gain insights, make informed decisions, and continually refine your approach. Here's why metrics are indispensable:

Data-Driven Insights: Metrics provide quantifiable data, offering a comprehensive understanding of your customer's behavior and preferences at different stages of the buyer journey.  

Objective Evaluation: Metrics provide an objective way to evaluate the effectiveness of your strategies and tactics, reducing guesswork and reliance on intuition.  

Continuous Improvement: By measuring and analyzing metrics, you can continually improve your strategies, campaigns, and customer interactions, making your SaaS product more appealing and effective.

Benefits of Measuring Metrics in SaaS Buyer’s Journey

Improved Decision-Making: Tracking metrics equips you with the information needed to make data-driven decisions. You can identify what's working and what needs improvement, optimizing your marketing and sales efforts accordingly.

Enhanced Customer Experience: Metrics help you understand your customers better, allowing you to tailor your interactions and product offerings to their preferences. This leads to a more personalized and satisfactory customer experience, which can boost loyalty and retention.

Increased Revenue: Optimizing the SaaS buyer journey based on metrics can lead to higher conversion rates, increased customer lifetime value, and more upsell and cross-sell opportunities. In turn, this drives higher revenue and profitability.

Key Metrics to Track Across the SaaS Buyer’s Journey

The process of measuring and enhancing the SaaS buyer journey entails monitoring essential metrics at every phase, spanning from initial awareness to consideration and ultimately customer retention. These metrics provide valuable insights into the effectiveness of your marketing and retention efforts and help you refine your strategies accordingly.

Stage 1: Awareness Stage Metrics

Website Traffic (Organic & Paid):

Website traffic is a fundamental metric to monitor in the awareness stage. It provides insights into how many potential customers are discovering your SaaS product. You can track the number of unique visitors, page views, and the sources of incoming traffic.

Social Media Engagement:

Social media platforms are a valuable channel for building awareness. Track metrics such as likes, shares, comments, and the growth of your social media following. These metrics reflect the effectiveness of your social media marketing efforts.

Content Consumption:

Content plays a pivotal role in the awareness stage. Measure how often and for how long users engage with your content. Metrics like time on page, video views, and content downloads can reveal the level of interest and engagement among potential customers.

Stage 2: Consideration/Evaluation Stage Metrics

Lead Generation/New Product Sign-Ups:

In the consideration stage, lead generation is crucial. Track metrics related to different types of leads: Marketing Qualified Leads (MQLs), Sales Qualified Leads (SQLs), and Product Qualified Leads (PQLs). This helps assess the quality of leads generated and their readiness to move to the decision stage.

Moving a lead to a Product Qualified Lead (PQL) is an important step in the sales and marketing process for many businesses. PQLs represent leads who have shown a higher level of interest and engagement with your product or service compared to typical leads.

PQLs are more likely to convert into paying customers because they have already demonstrated an active interest in your product or service. This results in more efficient sales and marketing efforts, as your resources can be focused on leads with a higher likelihood of converting.

By identifying and prioritizing PQLs, sales teams can spend their time and effort on leads that are more likely to close deals. This leads to increased sales productivity and potentially shorter sales cycles.

Marketing Asset Downloads:  

Monitor downloads of marketing assets such as factsheets, brochures, playbooks, and case studies. The number of downloads and the type of content accessed can help gauge the depth of interest and intention to evaluate your SaaS product.

Use Cases Engagement:  

Measure user engagement with use case content. Keep an eye on how many users engage with use case videos and related materials. The level of engagement indicates their interest in understanding how your product addresses their specific needs.

Product Demos:

The number of requests for product demos is a strong indicator of interest. Measure how many prospects request a demo to evaluate your SaaS product.

Free Trials:

The number of users signing up for a free trial can indicate a high level of interest. Track the conversion rate from trial sign-ups to paying customers.

User Engagement: Analyzing user engagement metrics, such as time spent on your product or the frequency of logins, can help you gauge how invested customers are in your solution. Low user engagement might indicate a need for feature improvements or better user onboarding.

Stage 3: Decision Stage/Conversion Stage Metrics

Requests for Proposals:

Request for Proposal (RFP) is a vital metric in SaaS marketing as it signifies potential customers' interest in the solution. When a prospect requests an RFP, it showcases their consideration and intent to buy the solution. By submitting RFPs, SaaS companies can increase the likelihood of winning valuable contracts.  

Hence, by tracking the frequency and number of RFPs received, you can gauge the client's needs and demand for the solution.

A higher number of proposals submitted indicates a strong product appeal in the market. Consequently, treating RFP engagement as a metric helps SaaS companies align their offerings precisely with customer requirements, fostering increased conversions and product adoption growth.

Conversion Rate:  

If you're tracking the conversion rate at the "Decision" stage of the buyer journey, a low conversion rate could indicate issues with your sales process or the product itself. Analyzing this metric may reveal the need for better product demos or clearer pricing information.

Customer Acquisition Cost:

Calculate the cost associated with acquiring a new customer. This metric helps you determine the efficiency of your marketing and sales efforts.

Revenue Generated:  

Keep a close eye on the revenue generated from new customers. This metric demonstrates the return on investment and the health of your SaaS business.

Funnel Analysis:  

Funnels help you visualize how users progress through the buyer journey. If you notice a significant drop-off at a particular stage, it's a red flag that requires closer inspection. Analyzing the funnel can help you pinpoint issues and take corrective actions.

Stage 4: Customer Retention/Delight Stage Metrics

New Features Upgrade Done by Customers:

Customer retention is about keeping existing users satisfied and engaged. Track how many of your existing customers upgrade to new features or plans. This metric reflects the perceived value of your product and customers' willingness to invest in it further.

Customer Tickets Resolved:  

Effective customer support is vital for retention. Measure the number of support or customer tickets resolved in a timely manner. Quick and satisfactory issue resolution contributes to customer satisfaction and loyalty.

Net Promoter Score (NPS):

NPS is an excellent indicator of customer loyalty and satisfaction. It's based on the simple question: "On a scale of 0-10, how likely are you to recommend our product to a friend or colleague?"

Stage 5: Loyalty Stage  

Number of Active Users:

The more active users you have, the better. Track the number of users who regularly engage with your product to understand its long-term value.

Net Revenue Attributed to Existing Customers:  

Calculate the net revenue generated from existing customers. This metric helps you understand the contribution of loyal customers to your overall revenue and the effectiveness of your customer retention efforts.

Churn Rate:  

A high churn rate in the post-purchase stage might suggest that customers are not finding enough value in your SaaS product. Analyzing this metric may lead to identifying areas for improving onboarding, product usability, or customer support.  

Customer Lifetime Value (CLV):  

A declining CLV might indicate that customers are not staying with your SaaS product as long as they used to. Analyzing this metric can guide you to focus on enhancing customer retention strategies or introducing new features that add long-term value.

Tools and Technologies for Tracking SaaS Buyers Journey Metrics

To effectively measure and optimize the SaaS buyer journey, you need the right tools and technologies. Here are some popular analytics and tracking tools:  

Google Analytics: Google Analytics is a versatile tool that provides valuable insights into website traffic, user behavior, and conversion rates. It can help you understand where your website visitors come from and what they do on your site.  

Mixpanel: Mixpanel is a user analytics tool that specializes in event tracking. It allows you to monitor how users interact with your SaaS product, providing data on specific actions, user engagement, and retention.

Mixpanel Dashboard
Source: Mixpanel

Kissmetrics: Kissmetrics is another customer engagement and analytics tool that focuses on the customer journey. It helps you track customer behavior, segment your audience, and understand the effectiveness of your marketing campaigns.

Kissmetrics Dashboard
Source: Kissmetrics

HubSpot: HubSpot offers a suite of tools for inbound marketing, sales, and customer service. It helps you track and manage leads, understand customer behavior, and engage with your audience at different stages of the buyer journey.  

Salesforce: Salesforce is a powerful CRM platform that enables you to manage customer relationships, track sales activities, and gather data on customer interactions. It's particularly useful for tracking metrics related to the decision and post-purchase stages.

How These Tools Help in Measuring SaaS Buyer Journey Metrics  

These tools play a pivotal role in measuring the SaaS buyer journey by providing the following benefits:  

Data Collection: Analytics tools like Google Analytics, Mixpanel, and Kissmetrics collect data on user behavior, such as page views, clicks, and event triggers. This data helps you understand how users interact with your SaaS product and website.  

User Segmentation: Many of these tools allow you to segment your audience based on various criteria, such as demographics, behaviors, or purchase history. This segmentation helps you tailor your marketing efforts and optimize the buyer journey for specific customer groups.  

Conversion Tracking: You can measure conversion rates at each stage of the buyer journey, from awareness to decision, using these tools. This data helps you identify bottlenecks and areas for improvement in the customer acquisition process.  

Retention and Engagement Metrics: Understanding customer retention and engagement is crucial for the post-purchase stage. These tools offer insights into how often users return to your product and how deeply they engage with it.  

The Importance of Data Accuracy and Integrity

While these tools are powerful, the accuracy and integrity of the data they collect are paramount. Here's why data accuracy matters:

Informed Decision-Making: Accurate data ensures that you make informed decisions. Incorrect or incomplete data can lead to misguided strategies, wasting time and resources.  

Trust and Credibility: Data inaccuracies erode trust with customers and stakeholders. To maintain credibility, it's crucial to base your decisions on reliable data.  

Effective Optimization: Accurate data allows you to optimize your SaaS buyer journey effectively. It helps you identify areas that need improvement and provides a clear picture of customer behavior.

Optimizing Metrics of SaaS Buyers Journey

Measuring the SaaS buyer journey is only half the battle. To truly succeed, you must utilize the insights gained from metrics to optimize your strategies continually. Here's how to do it:

Data Analysis: Start by analyzing the metrics you've collected. Look for patterns, trends, and areas where customers may be dropping off or showing strong engagement. These insights form the basis for your optimization efforts.  

Identification of Pain Points: Metrics can reveal pain points in the buyer journey. For instance, if the consideration stage conversion rate is low, it may indicate that potential customers are having difficulty understanding your value proposition. This insight is invaluable for improvement.  

Testing and Experimentation: Implement changes based on your analysis and test their impact. A/B testing, for instance, can help you determine whether a new landing page design, pricing structure, or messaging approach is more effective at converting leads.  

Continuous Improvement: Optimization is an ongoing process. Regularly revisit your metrics and make adjustments accordingly. Keep in mind that the SaaS market and customer needs evolve, so your strategies must evolve with them.  

Optimizing the SaaS buyer journey is an ongoing process that relies on the effective use of metrics. By analyzing data and utilizing the insights gained, you can continually refine your strategies and improve each stage of the buyer journey.

Here are a few tactics to optimize your SaaS Buyer’s Journey

Key Tactics to Optimize SaaS Buyers Journey Metrics

Awareness Stage Optimization:  

Content Marketing: Develop high-quality, relevant content to capture the attention of potential customers. Use metrics like page views, click-through rates, and social media engagement to assess the effectiveness of your content.  

SEO: Optimize your website for search engines to ensure that your content appears prominently in search results. Track organic traffic and keyword rankings to gauge the impact of your SEO efforts.  

Paid Advertising: Leverage paid advertising to expand your reach. Monitor metrics like click-through rates, ad spend, and conversion rates to evaluate the ROI of your ad campaigns.  

Consideration Stage Optimization:  

Educational Content: Provide in-depth resources like whitepapers, webinars, and product demos to help potential customers evaluate your SaaS product. Measure engagement with these resources to gauge their impact.  

Lead Nurturing: Implement lead nurturing workflows, using metrics like email open rates, click-through rates, and conversion rates to refine your messaging and timing.  

Social Proof: Showcase customer testimonials and case studies to build trust. Track the impact of these elements on your conversion rates and customer confidence.  

Decision Stage Optimization:  

Simplified Pricing: Ensure that your pricing is clear and easy to understand. Use metrics like cart abandonment rates and pricing page traffic to identify issues.  

Free Trials and Demos: Offer free trials or demos to allow potential customers to experience your product. Measure trial sign-ups, feature usage, and conversion rates from trials to paid plans.  

Sales Team Collaboration: Encourage collaboration between your sales and marketing teams to ensure a seamless transition for leads in the decision stage. Track conversion rates and the time it takes to close deals.  

Customer Retention Optimization:  

Onboarding Process: Streamline and improve your onboarding process. Track product adoption rates and early engagement to ensure that customers get value quickly.  

Proactive Customer Support: Monitor customer support metrics like response times and resolution rates to ensure timely and effective assistance.  

Feedback Loop: Implement a feedback system to collect input from customers. Analyze this feedback to make product improvements and increase customer satisfaction.

Case Studies

Companies like HubSpot, Slack, and Adobe have recognized the significance of different stages of the buyer journey and have tailored their strategies accordingly.

By focusing on the customer experience, delivering valuable content, and using data-driven insights to make informed decisions, these SaaS companies have not only attracted but retained their customers, ultimately achieving success in their respective niches.

Case Study 1: HubSpot  

HubSpot, a leading inbound marketing and sales software company, realized the importance of the buyer journey early on. They recognized that to optimize their buyer journey, they needed to provide valuable content and nurture leads effectively.


HubSpot implemented a robust content marketing strategy, creating a wealth of informative blog posts, e-books, and webinars to attract potential customers.  

They utilized their marketing automation platform to send targeted emails to leads, offering personalized content at different stages of the buyer journey.

HubSpot focused on delivering exceptional customer support to create a positive post-purchase experience.


  • HubSpot's strategy led to a significant increase in website traffic and the generation of high-quality leads.
  • They saw a remarkable 40% increase in email open rates and a 20% increase in email click-through rates, indicating that leads were engaging more effectively with their content.
  • Customer retention and upselling improved, resulting in higher customer lifetime value (CLV) and revenue growth.

Case Study 2: Slack

Slack, a popular team collaboration and messaging platform, recognized that the consideration and decision stages of their buyer journey were critical for user adoption.


Slack focused on product usability and providing clear documentation during the consideration stage, ensuring that potential customers could quickly understand and use the platform.  

They offered a free trial for the decision stage, allowing users to experience the full product.

Slack invested in a responsive support team, offering quick solutions to user inquiries.


  • The optimization strategy significantly reduced user churn during the early stages of adoption, leading to higher conversion rates from trial users to paying customers.
  • The ease of use and responsive support contributed to a surge in user engagement.  
  • The success of the optimization effort was evident as Slack became one of the most popular team collaboration tools worldwide.

Case Study 3: Adobe

Adobe, known for its creative software, realized that the consideration and decision stages of their buyer journey required a personal touch to convince potential customers to invest in their software.


Adobe introduced personalized product demos for potential customers during the consideration stage, giving them a hands-on experience with the software.

They offered a variety of pricing options, providing flexibility to fit different budget constraints.

Adobe maintained strong post-purchase engagement, offering continuous updates and excellent customer support.


  • The personalized demos led to a significant increase in conversion rates during the decision stage.
  • The flexible pricing options catered to a broader audience, increasing the diversity of their customer base.
  • Adobe's commitment to post-purchase engagement resulted in a high customer retention rate.  


The importance of tracking key metrics cannot be overstated. It empowers SaaS businesses to make informed, data-driven decisions, improve the customer experience, and increase revenue. By analyzing these metrics, companies can identify strengths and weaknesses in their strategies, pinpoint areas for improvement, and ultimately achieve their goals in the ever-evolving world of SaaS.

As the SaaS industry continues to grow and evolve, it's vital for businesses to prioritize optimization. This is not a one-time endeavor but an ongoing process. Continuous improvement in the SaaS buyer journey ensures that your product remains relevant, customer-centric, and competitive.

This is where a dedicated agency like HSV Digital can be helpful. Contact us today and kickstart effective optimization of your business strategies.

Start implementing the strategies outlined in this blog. Track the metrics that matter most to your buyer journey, analyze the data, and use the insights to refine and enhance each stage of the journey. By doing so, you'll be better equipped to attract, convert, and retain customers in this dynamic industry.

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